The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.We are recruiting to fill the position of:Job Title: Operation AssistantJob ID: 13-10642Location: AbujaGrade: CGroup/Office: PDG (Program Delivery Group)Dept/Unit: PDGGEN – Program Delivery GroupProject/Program: A559 – GF MalariaReports To: Senior Operations and Procurement SpecialistOverviewThe Operations Assistant is responsible for ensuring the smooth operations of logistics provided by the Operations Unit (COMU), by providing clerical supportHe or she works with the Senior Operations and Procurement Specialist to make hotel and airline arrangements, provide assistance to staff in need of visas, assist Expats and TCN in obtaining Nigerian resident visas, coordinate the arrangement of materials and equipment as specified in the activity profiles, and provide assistance to ensure shipments to the projects clear customs in a timely manner.Specific ResponsibilitiesArrange hotel for Nigerian staff, participants, consultants who are coming to Abuja for assignments.Arrange hotel for TDY staff coming to assist Nigeria teams.Assist staff in obtaining visas for international travel.Assist in making international and local travel arrangementsArrange for telephones and internet modems for TDY and new staff, as the case may be.Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS.Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared. Additionally, he/she is to ensure that shipping details are communicated in writing promptly to the receiver.Calendar management, i.e ensuring conference rooms are booked and Meeting/conference/activity logistics are arranged, and making sure to update the records regularly.Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day.Inventory and asset management.Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.Coordinate procurement and engagement of vendors for goods and services.Coordinate catering services for official functions within and outside the office location.Other tasks as requested by supervisor.
To apply, please visit the following URL:https://ngcareers.com/job/2019-05/operation-assistant-at-management-sciences-for-health-msh-286/→